Privacy Policy

Sai Dham Nottingham (Registered Charity No: 1041585) takes the issue of privacy very seriously and is committed to protecting and respecting all personal data held on individuals. This policy explains how Sai Dham Nottingham collects and uses the personal information provided.

Who are we?
What personal data we collect about you?
Why we use your personal data?
What is the legal basis for processing your personal data?
Sharing your personal data
How long do we keep your personal data?
Your rights and your personal data
Changes to our Policy
Contact Details

Who are we?

Sai Dham Nottingham (also called Sai Community Centre) was established in 1993, with the aim to provide support to the Senior Citizens and Youth for healthy life styles including Yoga and Meditation.

Say Dham Nottingham is the “data controller” for the purposes of the Data Protection Act 1998 and (from 25 May 2018) the EU General Data Protection Regulation 2016/679 (“Data Protection Law”). This means that we are responsible for, and control the processing of, your personal information.

What personal data we collect about you?

We will collect personal information like (non-exhaustive list) your name, title, email address, physical address, postal address, contact details etc.

We may also collect your bank account details to process your donations or purchases or to claim Gift-Aid on your donations.

We may also collect information regarding your health.

Why we use your personal data?

To keep you informed or get in touch with you regarding any of our activities or those that may be related to our activities
To undertake public relations activities
To keep a record of your relationship with us
To process your donations or purchases or to claim Gift-Aid on your donations
Mandatory / Regulatory processing (Attendance register, DBS, First Aid, other relevant certifications) and administrative tasks
To administer the volunteering arrangement where you volunteer with us.

What is the legal basis for processing your personal data?

The legal basis for processing your personal information is ‘legitimate interests”. Under “legitimate interests” we can process your personal information if: we have a genuine and legitimate reason to carry out our activities and conduct events.

Sharing your personal data

We will not sell or rent your information (including web browsing activity) to third party organisations, and we will not share your personal information for others to use for the purposes of marketing.

In line with key objectives, events and activities of Sai Dham Nottingham, we may disclose your personal data to certain third party organisations who are processing data solely in accordance with our instructions (called ‘data processors’). This includes companies and/or organisations that work with us or on our behalf to deliver our objectives, events, activities and certifications (for example providers of mail management, payment providers, event organisers, agencies used to conduct DBS checks) as well as professionals we use such as insurers, auditors or accountants. We only use those data processors who can guarantee to us that adequate safeguards are put in place by them to protect the personal data they process on our behalf.

We may run an event or activity in partnership with another organisation and your details may need to be shared, should this be the case you will be notified in such circumstance.

We may disclose your information if required to do so by law (for example, to comply with applicable laws, regulations and codes of practice or in response to a valid request from a competent authority); or, in order to enforce our conditions of sale and other agreements.

How long do we keep your personal data?

We only keep it as long as is reasonable and necessary for the relevant activities and events. We are legally required to hold some personal data to fulfil statutory obligations, for example the collection of Gift Aid and DBS disclosure.

Your rights and your personal data

Unless subject to an exemption, you have the following rights with respect to your personal data: –

Access to your personal information: The right to request a copy of your personal data which Sai Dham Nottingham holds about you. You can make a request for access free of charge. Please make all requests for access in writing, and provide us with evidence of your identity.
Rectification: The right to request us to correct or change any personal data if it is found to be inaccurate or out of date.
Right to object: You can object to our processing of your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. Please contact us as noted above, providing details of your objection.
Restriction: The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
Erasure: The right to request your personal data is erased where it is no longer necessary for Sai Dham Nottingham to retain such data

Photographs & CCTV

From time to time Sai Dham uses photographs taken in and around Sai Dham and these photos may be displayed in places that might be seen by visitors on the Sai Dham website and on social media. These photographs may be used in wider marketing materials used by the Sai Dham e.g. in leaflets or other printed documents.

Where possible we will try to contact the parents of the children in photographs before publishing documents such as leaflets or posting on social media.

If you have concerns or objections please see below and contact us specifically in writing to the email address below, we will try our upmost to return in writing as soon as humanly possible.

CCTV - Sai Dham Nottingham uses closed circuit television in and around the premises which is recording 24 hours a day 7 days a week. This is solely for security with the displays within Sai Dham and will not be used in any marketing.

Changes to our Policy

We shall review this privacy policy annually and publish this by the 25th of May each year - the next being the 25th May 2019 and it may be updated. If we do so, the updated version will be uploaded here on our website.

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance email us on info@saidham.org.uk